IIAA - Textbook Selection and Adoption

File:  IIAA




            The School Board shall adopt textbooks, including print or electronic media for student use that serves as the primary curriculum basis for a grade-level subject or course from the list of textbooks approved by the Board of Education.  The School Board may also adopt books which are not on the state-adopted list in accordance with the Board of Education regulations.


            The Buena Vista City School Board will adopt textbooks for use in the local division based upon recommendations presented by the superintendent following the procedures described in Policy IIA Instructional Materials.


            The Buena Vista City School Board may either enter into written term contracts or issue purchase orders with publishers of textbooks approved by the Board of Education.  Such written contracts or purchase orders are exempt for the Virginia Public Procurement Act (Va. Code 2.2-4300 et seq.) The contract price shall not exceed the lowest wholesale price at which the book or books involved in the contract are currently bid under contract anywhere in the United States.  If, subsequent to the date of any contract entered into by the School Board, the prices of books named in the contract are reduced or the terms of the contract are made more favorable to purchase anywhere in the United States or a special or other edition of any book named in the contract is sold outside of Virginia at a lower price than contracted in Virginia, the publisher shall grant the same reduction or terms to the School Board and give the School Board the option of using such special or other edition adapted for use in Virginia and at the lowest price at which such special edition is sold elsewhere and the contract shall so state.


            Contracts and purchase orders with publishers of textbooks approved by the Board of Education shall require the publisher to furnish an electronic file of the textbook in the National Instructional Materials Accessibility Standards (NIMAS) format that will then be deposited in the National Instructional Materials Access Center (NIMAC) from which accessible versions of the particular textbook may be produced for students with print disabilities, as defined in 20 U.S.C 1474.  Publishers shall deliver the NIMAS file of the textbook on or before the date of delivery of the regular text version.


            The School Board shall order directly from the respective publishers the books needed to supply the public schools in the school division.  The publishers shall ship the books to the school board.  The purchase price of such books shall be paid directly to the publishers by the school board.


Adopted:        11/24/03; 06/26/08



Legal Refs:           Constitution of Virginia, Art. VIII, section 3

Code of Virginia, 1950, as amended,              sections 22.1‑238 through 22.1‑253.

8 VAC 20-170-10.

8 VAC 20-220-10 et seq.

8 VAC 20-230-10 et seq.


Cross Ref.:                                                                                                                                                       KQ                Commercial, Promotional, and Corporate Sponsorships and Partnerships


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