DJG - Vendor Relations

File:  DJG




Access to School Premises


            No vendor, agent, or sales representative may enter the schools to advertise or sell goods or services to employees or students except as provided herein.  Anyone found soliciting goods or services to students or employees in the schools or on school property during school hours without authorization shall be subject to legal action.


            Vendors are not permitted to make appointments with individual School Board employees without the permission of the principal or the superintendent or his/her designee.  No vendor is permitted to sell, arrange demonstrations of products or services, or take orders for goods or services without prior authorization from the principal or superintendent or his/her designee.


            This does not prevent authorized representatives of firms regularly supplying goods and services to the school division from having access to the schools in the course of their routine business duties.


Prohibition on Solicitation or Acceptance of Gifts


No employee with responsibility for a procurement transaction may request, accept, or agree to accept from a bidder, offeror, contractor or subcontractor anything of more than minimal value unless consideration of substantially equal or greater value is exchanged.


Disclosure of Subsequent Employment


No employee or former employee with official responsibility for procurement transactions may accept employment with any bidder, offeror or contractor with whom the employee or former employee dealt in an official capacity concerning procurement transactions for a period of one year from the end of employment by the school division unless the employee or former employee provides written notification to the division prior to commencement of employment by that bidder, offeror or contractor.


Adopted:        04/27/06; 01/26/04



Legal Refs:           Code of Virginia, 1950, as amended, §§ 2.2-4370, 2.2-4371, 22.1-78,

22.1-293(B, D).



Cross Ref.:            KI            Public Solicitations in the Schools


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