DJA - Purchasing Authority

File:  DJA






            The superintendent with the School Board's formal approval may designate a qualified employee to serve as the purchasing agent for the Board. In this capacity, the agent for the Board may purchase or contract for all supplies, materials, equipment, and contractual services required by the school division subject to federal and state codes and School Board policies.  All purchases made by the school division will be in accordance with the Virginia Public Procurement Act.


            All personnel in the division who desire to purchase equipment and supplies shall follow the established procurement procedures within their departments or schools for the issuance of a requisition or purchase order. All purchase orders must be forwarded to the superintendent or his/her designee, for approval and processing.


Internal Controls


            The superintendent, or his/her designee, shall establish appropriate procedures for internal accounting controls.


Purchasing and Contracting


            It is the policy of the Buena Vista City Schools to encourage full and open competition whenever practicable among potential contractors and suppliers by competitive bidding practices; to centralize purchasing and contracting to realize the economies resulting there from; and to seek maximum educational value for every dollar expended.



Adopted:        01/26/04; 04/24/08





Legal Refs:           Code of Virginia, 1950, as amended, sections 2.2-4300 et seq.; 22.1-68, 22.1-70, and 22.1-78.


Cross Ref.:            DJ           Small Purchasing

                                DJF         Purchasing Procedures

                                DGC       School Activity Funds

                                DGD       Funds for Instructional Materials and Office Supplies

                                DJB        Petty Cash Funds



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